Tips for Planning a Great Company Picnic

Tip 1

Establish your budget. This step will save you time and headaches later on. By deciding exactly how much you would like to invest in your event now, you can rest assure that we will help you plan a wonderful function that will really wow your group. Here are some things to keep in mind when planning your budget

Depending on the number of guests you are having, you will want to have enough equipment and entertainment for everyone to enjoy the day without long lines. We can assist you in picking rides and entertainment that has a large output of people to ensure a great entertainment experience!

Are you going to want to feed your guests? Depending on the times of your event a simple concession tent with Popcorn, Cotton Candy, and Sno-Cones will make your guests smile. If you are planning to have a full catered meal we will work with your budget and menu selections to make this event absolutely delicious.

Will you be giving away T-shirts, or other giveaways? Door Prizes and small giveaways can add up so make sure to include them in your budget.

Will you need to have some sort of transportation for guests to get to your event site such as shuttle busses? Also do not forget about other misc. items such as parking, security, staffing, logistics, etc.

Tip 2

Balance your Entertainment to Please All Ages. By constructing a well thought out entertainment line-up, you will ensure to give your guests the best entertainment experience possible. To do this you will want to have a combination of activities, which appeal to each age and interest group. Generally, age brackets consist of 1-3, 4-8, 9-15, 16-35, 35+. Your sales representatives will be happy to assist you in creating a harmonious event.

Tip 3

Make your Event Site Sizzle! Imagine the look on your guests faces when they arrive at your event site. Make sure it is a “WOW, This is going to be AWESOME!” look. Our creative team can help make your event site stand out from all the rest with decorative flagging, clean well-maintained equipment, and decor to heat up any event.

Tip 4

Make sure you have all the basics covered. Will you need tents, tables and chairs? How about restroom facilities? Where will all of your guests park? Food? Electricity? By answering these questions now, you can relax later. Our professional staff has experience in creating fully planned turn-key events so that all you have to do is relax and take credit for a great event.

Tip 5

Good Public Relations means a good turn-out. Make sure to spread the word and let everyone know that they are invited to THE event! Our event posters and PR Kits (Free with every booking) will help you get the word out in style. Also, when you book with Amberg, you recieve a free propo website to really get them excited!

Tip 6

Five Days out Confirm Everything! Confirm all of your vendors and staffing to make sure that their arrival and set-Up times are lined up. If we are planning your complete event, we will do this for you.

Tip 7

The Big Day! Make sure that you are well rested the night before and have a good breakfast. This will ensure that your body is ready to go! Show up to the event site early and have a good look around. If we are coordinating your entire event we will probably already be there! Now here is the most important thing –Breathe. Take a few deep breaths and relax with the knowledge that your event is in good hands and that we have double checked every detail. Have FUN today! You have earned it!